How to Use AI to Write Difficult Emails

We all have that one email or text message we have been avoiding. Maybe you need to decline a wedding invitation, complain to a contractor about messy work, or write a sympathy note to a friend. You stare at the blinking cursor, worrying about saying the wrong thing.

Writing doesn't have to be stressful. You can use AI as your personal secretary or editor. You tell it what you want to say in messy, plain English, and it polishes your words into a clear, polite message. It removes the anxiety of "how do I word this?"

Imagine you need to tell a neighbor their dog is barking too much. If you write it yourself, you might sound angry. Instead, you can tell the AI: "Write a polite note to my neighbor asking them to keep their dog quiet at night because I can't sleep." The AI will give you a kind, firm note that keeps the peace.

Here's how: Use this simple process to write any difficult message in seconds.

Open your AI tool.

Explain the situation. Type something like: "I need to write an email to my landscaper. I am unhappy that they missed the last two weeks, but I want to be polite. Please write a short email for me."

Review the draft. The AI will write the email for you instantly.

Make changes. If it sounds too formal, type: "Make it sound friendlier." If it is too long, say: "Make it shorter."

Copy and send. Once it looks good, copy the text into your email and hit send.

Don't worry about the computer sounding "robotic." You are the boss. You review the message before anyone sees it. It just does the heavy lifting so you don't have to struggle with the blank page.

Next step: Think of one message you have been putting off. Open ChatGPT and ask it to write the first draft for you.